Audit Management - Quality Management System (QMS)

Audit Management

The Audit Management Module digitizes internal and external audit processes, ensuring effective management of audits. Audit plans are created, findings are recorded, and nonconformities are systematically monitored. In this way, compliance with quality standards is ensured and improvement opportunities are identified.

The module allows detailed analysis of audit reports. Audit results help organizations identify their strengths and weaknesses. In addition, traceability of audits creates a more solid basis for future audits.

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Audit Management Module

The Audit Management Module enables the planning, execution and reporting of processes such as internal audits, external audits and supplier audits.

Audit Planning

Audit Implementation

CAPA Management

Audit Reporting

Audit Analysis

Audit Planning and Scheduling

It ensures the planning and scheduling of internal and external audits. The aim is to ensure that audits are carried out in a timely, systematic and effective manner.

Features

Determining the Scope of Audit
Appointment of Audit Team
Creation of Audit Schedule
Preparing an Audit Checklist

Determining the Scope of Audit
The processes, departments or supplier companies to be audited are defined in the system. In this way, it is clearly determined which areas will be subject to audit.

Appointment of Audit Team
Internal or external auditors who will carry out the audit task are determined and authorized. This step ensures a clear definition of task sharing and responsibilities.

Creation of Audit Schedule
Audit dates are determined and added to the calendar. Automatic notifications are sent to relevant people through the system and the audit process is managed regularly.

Preparing an Audit Checklist
The criteria to be checked during the audit are defined in the system. Thanks to this list, all audits are carried out in a consistent, complete and traceable manner.

Implementing Audits and Data Collection

It ensures that the findings obtained during the audit are recorded systematically. The aim is to ensure that the data detected during the audit is stored securely and analyzed to monitor deficiencies and strengths.

Features

Recording Audit Findings
Adding Photos and Documents
Instant Feedback
Draft Audit Report

Recording of Audit Findings
All nonconformities, deficiencies and strengths identified during the audit are recorded in detail in the system. These records constitute the basic data for analysis and follow-up processes.

Photos and Documents Adding
Photos and documents taken during the audit are uploaded to the system and associated with the relevant findings. In this way, both written and visual evidence is archived.

Instant Feedback
Critical findings are instantly communicated to the relevant units during the audit. In this way, rapid action is taken to prevent risks from growing.

Audit Report Draft
The data collected during the audit is stored in the system as a draft of the comprehensive report to be created after the audit. This speeds up the report preparation and ensures its completeness.

Non-Conformance and Corrective Action (CAPA)

It ensures that nonconformities detected during the audit are recorded and corrective/preventive activities are created to eliminate them. The aim is to quickly resolve nonconformities and prevent similar problems from recurring in the future.

Features

Non-compliance Record
Corrective Action Planning
Activity Monitoring and Control
Conclusion and Confirmation

Non-Conformity Record
All non-conformities identified during the audit process are recorded in detail in the system and made traceable. These records form the basis for analysis and follow-up processes.

Corrective Action Planning
Responsible teams are assigned for each nonconformity and the solution process is initiated. Effective corrective/preventive steps are planned and followed up on a task basis in the system.

Activity Monitoring and Control
The progress of defined activities is monitored and the implementation process is controlled through the system. In case of delays or disruptions, an automatic warning mechanism is activated.

Result and Approval
When the activities are completed, the final check is carried out by the audit team. Records whose activity is approved are closed in the system and the CAPA process is completed.

Audit Reporting and Analysis

It ensures that audit results are analyzed and reported. The aim is to review audit processes, identify areas for improvement and support the continuous development of the organization.

Features

Reporting of Audit Results
Trend and Deviation Analysis
Risk Assessment and Recommendations
Audit History and Archiving

Reporting of Audit Results
Findings obtained during the audit and actions taken are reported in detail. These reports include the audit scope, nonconformities, corrective measures and the general flow of the process.

Trend and Deviation Analysis
Audits performed over time are analyzed to identify strengths and weaknesses. These analyses provide important data for continuous improvement and process optimization.

Risk Assessment and Recommendations
Risk analyses are conducted based on audit findings and preventive recommendations are developed. Thus, early precautions can be taken against potential problems.

Audit History and Archiving
All audit reports are archived in the system. This archive ensures traceability of past audits and can be used as a reference in legal audits.

Post-Audit Improvement

It ensures that improvement activities are planned and carried out based on audit results. The aim is to eliminate deficiencies identified during the audit and to make processes more efficient.

Features

Creating Improvement Plans
Responsible Appointment and Follow-up
Revision and Control
Improvement Reporting

Creating Improvement Plans:
Improvement steps to be taken in the processes are planned according to the audit results. These plans focus on strengthening the weaknesses of the organization and achieving the goals.

Responsible Assignment and Follow-Up
Responsible individuals or units for improvement activities are assigned. In this way, each step is effectively monitored and implemented on time.

Procedure or document changes made within the scope of Revision and Control
Improvement are systematically controlled and approved. Thus, all changes are recorded and auditable.

Improvement Reporting
The improvement activities carried out are reported in detail and shared with the management. Thanks to these reports, the impact and contribution of the actions taken can be monitored.