Stock Management - Laboratory Information Management System LIMS LBYS

Stock Management

The Inventory and Stock Management Module ensures complete, safe and orderly management of chemicals, reagents, consumables and equipment used in laboratories. Barcodes/QR codes, minimum stock levels, expiration dates and storage conditions defined for each material are tracked through the system, preventing stock shortages, waste and material losses. In this way, both time loss and costs are minimized.

The module operates in full compliance with quality standards such as GLP, ISO 17025 and FDA 21 CFR Part 11. Thanks to automatic warning mechanisms, stocks falling to critical levels are detected in advance, and supplier and order processes are managed digitally. This system, which ensures uninterrupted business continuity in laboratories, also creates a strong control point in audits by ensuring compliance with chemical safety protocols.

Request a Demo

Scroll down

Stock Management

The Inventory and Stock Management Module enables tracking and management of chemical materials, reagents, consumables and other inventory items used in the laboratory environment.

Registration Procedures

Stock Level Tracking

Request and Approval Management

Order Management

Inventory Reporting

Inventory Recording and Identification

It ensures that all chemicals, reagents and consumables used in the laboratory environment are completely defined in the system and digitally tracked. Keeping detailed material records makes stock tracking, safety management and material usage processes more effective.

Features

Material Identification
Creating Material Categories
Barcode and QR Code Identification
Adding a Safety Data Sheet (MSDS)

Material Identification
All information such as chemical name, formula, CAS number, manufacturer information, purity level and instructions for use are defined in detail in the system. In this way, the laboratory inventory is transferred to the digital environment in a complete and orderly manner.

Creating Material Categories
Classification is done according to material types such as chemicals, consumables, and equipment. This grouping makes inventory lists more organized and makes searching and filtering easier.

Barcode and QR Code Identification
Material tracking is facilitated by generating a special barcode or QR code for each inventory item. Thanks to these codes, entry, exit, usage and stock control operations can be done quickly and without errors.

Adding a Safety Data Sheet (MSDS)
The safety data sheets (MSDS) required for chemical substances are integrated into each material card through the system. Potential hazards, storage conditions and emergency response procedures are easily accessible through these forms.

Stock Level Tracking and Warning

It ensures that the stock levels of all materials in the laboratory inventory are regularly monitored and that relevant persons are automatically informed when critical levels are reached. Thanks to this system, the risk of stock out is eliminated and material planning is carried out in a more controlled and efficient manner.

Features

Determining Minimum and Maximum Stock Levels
Automatic Warning System
Stock Update
Expiration Date Tracking

Minimum and Maximum Stock Level Determination
Minimum and maximum levels for each inventory item are defined in the system. These definitions prevent excess purchases and reduce the risk of shortages during stock planning.

Automatic Warning System
When the stock level approaches the specified minimum value, the system sends an automatic warning to the relevant personnel. In this way, the procurement process of the required materials is started on time.

Stock Update
Stock levels are automatically updated after new material entry or use of existing materials. In this way, the stock status in the system is always up to date and the need for manual tracking is eliminated.

Expiration Date Tracking
Expiration dates defined for chemicals and reagents are tracked by the system. Automatic warnings are given for approaching dates, ensuring timely detection of materials that may become obsolete.

Material Request and Approval

It allows laboratory personnel to request the materials they need through the system and to have these requests met through the specified approval processes. By making request, approval and delivery processes digitally traceable, both control in material management and process transparency are ensured.

Features

Creating a Material Request Form
Request Approval
Demand Fulfillment
Material Distribution Report

Creating a Material Request Form
Laboratory personnel create a digital request form through the system for the chemicals, consumables or other materials they need. The request includes information such as material type, quantity and intended use.

Request Approval
Created requests are approved or rejected by the relevant units according to the defined authority hierarchy. In this way, uncontrolled material use is prevented.

Request Fulfillment
Automatic stock reduction is made in line with approved requests and the requested material is delivered to the relevant personnel. The delivery process is recorded in the system to ensure traceability.

Material Distribution Report
All delivered materials are reported on a user basis in the system. These reports facilitate the tracking of past requests and serve as documentation in audit processes.

Supplier and Order Management

It ensures that supplier information is recorded and order processes are carried out systematically in order to manage the supply processes of chemicals, consumables and equipment used in the laboratory. Reliability and continuity in material supply are ensured with automatic order suggestions and delivery control mechanisms.

Features

Registration of Supplier Information
Order Planning
Order Confirmation and Tracking
Delivery Control

Registration of Supplier Information
Information such as title, contact, product portfolio, supply period and special conditions of the companies from which materials are supplied are recorded in detail in the system. Thus, alternative supplier information for each material can be accessed quickly.

Order Planning
The system automatically creates order suggestions for materials that fall below the minimum stock level. These suggestions are prioritized according to material type and frequency of use and presented to managers.

Order Approval and Tracking
Created orders are passed through defined approval mechanisms and forwarded to the supplier. The status of the order (approved, sent, delivered, etc.) is tracked step by step in the system.

Delivery Control
The quantity, expiration date, safety conditions and suitability criteria of the products received from the supplier are checked. Orders found suitable are received and added to the inventory; in case of non-compliance, the system gives a warning.

Inventory Reporting and Auditing

It ensures that all inventory movements in the laboratory are reported in detail and that these reports are kept ready to be used in audit processes. Reports created based on critical information such as stock status, usage history and expiration dates increase the traceability of internal processes and support compliance with standards such as ISO and GLP.

Features

Stock Level Reports
Usage History Reports
Expiration Date and Waste Management Reports
Audit Preparation Reports

Stock Level Reports
The current stock quantities in the laboratory, materials approaching minimum levels and missing items that need to be supplied are reported periodically by the system. Thanks to these reports, stock management is carried out in a more controlled manner.

Usage History Reports
Detailed usage history reports are created by recording who, when and in which analysis each material was used. In this way, responsibility tracking and analysis process traceability are ensured.

Expiration Date and Waste Management Reports
Reports are created on chemicals that are nearing their expiration date or have expired, as well as materials that have been destroyed. This information supports both safety management and enables monitoring of the waste process.

Audit Preparation Reports
All input-output, usage and disposal movements related to the laboratory inventory are regularly reported by the system. These reports can be used as documentation in ISO, GLP and similar quality audits and facilitate retrospective controls.