Tender Management - Enterprise Resource Planning - ERP

Tender Management

Tender management is a critical process for transparent, fast and efficient execution of procurement processes. Konektom ERP's Tender Management Module increases budget compliance by digitalizing purchasing processes, provides competitive price advantage and enables end-to-end tracking of tender processes.

The module optimizes the tender processes of businesses by presenting basic processes such as supplier management, bid collection, contract management and performance analysis in an integrated structure.

With real-time monitoring, automatic bid evaluation, supplier risk analysis and reporting features, companies achieve operational efficiency in tender processes while minimizing risks. Thanks to the integrated ERP structure, all tender processes work in full synchronization with purchasing, warehouse management and financial systems, ensuring uninterrupted operation.

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Tender Management

The Tender Management Module optimizes purchasing processes in manufacturing sectors, strengthens supplier management and provides competitive price advantage. It also enables end-to-end monitoring and management of tender processes.

Tender Planning

Collecting Offers

Compare Offers

Contract Management

Supplier Performance

Reporting

Tender Planning & Demand Management

Tender Planning & Demand Management ensures that the process progresses regularly and transparently by following the tender opening, budget determination and demand management end-to-end in the purchasing processes. It increases operational efficiency by digitizing all steps from the demand creation stage to approval mechanisms.

Features

Budget Compliant Tender Planning
Request Management & Approval Mechanisms
Compliance with Public & Private Sector Procurement Regulations
Supplier & Category Based Tender Identification
Sourcing Strategies & Tender Type Selection (Open, Closed, Bargaining etc.)
Transaction History & Automatic Notifications

Budget-Compatible Tender Planning
ensures that tenders are created in accordance with the determined budget. Thus, cost control is ensured and resource management is done efficiently.

Request Management & Approval Mechanisms
Systematizes the creation, approval and evaluation of purchasing requests by managers. All processes are recorded and traceability is ensured.

Compliance with Public & Private Sector Procurement Regulations
Ensures that tender processes are carried out in accordance with local and international regulations. Facilitates auditing processes with full compliance with public and private sector tender rules.

Supplier & Category Based Tender Definition
Allows tenders to be defined based on supplier groups and product categories. Thus, the most appropriate product or service is matched with the most suitable suppliers.

Procurement Strategies & Tender Type Selection (Open, Closed, Bargaining etc.)
Provides the opportunity to choose between different tender types by determining tender strategies. Processes gain flexibility with methods such as open, closed or bargaining.

Transaction History & Automatic Notifications
Records all tender planning and demand management processes. Provides instant notifications to relevant departments with automatic notifications, ensuring the process progresses flawlessly.

Quotation Collection & Supplier Management

Offer Collection & Supplier Management ensures that suppliers are invited to tender processes, offers are collected securely and recorded. It strengthens supply chain management by ensuring that processes are transparent and traceable.

Features

Automatic Supplier Invitation & Request for Quotation (RFP/RFQ)
Supplier Portal & Online Bidding System
Supplier Information & Certificate Management
Encrypted & Secure Storage of Offers
Deadline & Automatic Reminders
Transaction History & Automatic Notifications

Automatic Supplier Invitation & Request for Quotation (RFP/RFQ)
Speeds up the bid collection process by sending automatic bid invitations to suppliers. With RFP/RFQ management, suppliers can submit their bids in the specified format.

Supplier Portal & Online Bidding System
Provides a user-friendly interface that allows suppliers to submit their bids digitally. Bidding can be tracked and evaluated instantly via the online system.

Supplier Information & Certificate Management
Facilitates conformity assessments by keeping records of suppliers’ certificates, competencies and past performance. Ensures that non-conforming suppliers are excluded from the process.

Encrypted & Secure Storage of Bids
Ensures that all bids are securely stored and accessed only by authorized persons. Tender processes are secured by encrypting data.

Deadline & Automatic Reminders
Tracks deadlines during bid collection processes and sends automatic reminders to suppliers. This prevents delays and ensures that processes are completed on time.

Transaction History & Automatic Notifications
All bid collection processes are recorded and instant notifications are sent to the tender management team. In this way, every stage of the processes can be followed and tender management is carried out flawlessly.

Offer Comparison & Evaluation

Offer Comparison & Evaluation analyzes the offers received from suppliers in terms of price, quality, delivery time and regulatory compliance, allowing the most advantageous option to be determined. This process is critical for developing competitive price advantage and quality-oriented purchasing strategies.

Features

Price & Supplier Offer Comparison Table
Automatic Scoring & Rating of Offers
Quality, Process & Regulation Conformity Assessment
Flexible Price Management & Alternative Offer Analysis
Tender Committee & Authorization Processes
Transaction History & Automatic Notifications

Price & Supplier Offer Comparison Table
Compares offers from different suppliers in detail in terms of price, delivery time and additional advantages. It enables the selection of the most suitable supplier by accelerating the decision-making process.

Automatic Scoring & Scoring of Offers
Supplier offers are automatically scored according to the specified criteria and a score-based analysis is performed to determine the most suitable offer. Thus, subjective evaluations are prevented.

Quality, Process & Regulatory Compliance Assessment
Quality assurance is provided by analyzing the compliance of the offers with GMP, FDA, EMA and other regulatory standards. Process compliance and delivery reliability are evaluated.

Flexible Price Management & Alternative Offer Analysis
Flexible price management is provided during the offer evaluation process to determine the best options suitable for different budgets. Cost advantage is created by analyzing alternative offers.

Tender Committee & Authorization Processes
Tender evaluation processes are managed by designated tender committees and authorization mechanisms. Approval processes are accelerated by following them digitally.

Transaction History & Automatic Notifications
All bid evaluation processes are recorded and instant notifications are sent to tender managers and relevant team members. Traceability and security of processes are increased.

Contract Management & Approval Processes

Contract Management & Approval Processes ensures that agreements made with the winning supplier are carried out in a transparent and reliable manner. It increases operational efficiency by managing processes in a digital environment with legal compliance, budget control and approval mechanisms.

Features

Automatic Contract Preparation & Digital Signature
Contract Templates & Legal Compliance
Budget & Payment Plan Management
Defining SLAs for Price & Service Levels
Automatic Approval Mechanisms (C-Level, CFO, Purchasing, etc.)
Transaction History & Automatic Notifications

Automatic Contract Preparation & Digital Signature
Contracts are automatically created for the winning supplier and signed electronically with digital signature support in accordance with regulations such as 21 CFR Part 11.

Contract Templates & Legal Compliance
Ensures legal compliance by providing contract templates suitable for different types of procurement. Contracts are managed in accordance with GMP, FDA and local regulations.

Budget & Payment Plan Management
Contracts provide cost control by working integrated with budget planning. Payment processes are automatically monitored according to specified periods, facilitating cash flow management.

Defining SLA for Price & Service Levels
Service levels and performance criteria are determined in the agreements made with the supplier. SLA management ensures that the supplier meets the quality standards determined within the scope of the contract.

Automatic Approval Mechanisms (C-Level, CFO, Purchasing, etc.)
Create automatic workflows for contracts to be approved by designated authorities. Senior management, finance and purchasing teams follow the processes digitally.

Transaction History & Automatic Notifications
All contract processes are recorded, ensuring retrospective traceability. At critical stages, relevant teams are informed with automatic notifications, accelerating process tracking.

Supplier Performance & Risk Management

Supplier Performance & Risk Management minimizes potential risks by monitoring the performance of suppliers in the post-tender process. Supplier management is optimized by monitoring delivery times, quality standards and financial processes.

Features

Delivery Performance & SLA Tracking
Supplier Compliance & Certificate Management
Payment & Billing Process Integration
Risk Analysis & Supplier Reliability Score
Alternative Supplier Suggestions
Transaction History & Automatic Notifications

Delivery Performance & SLA (Service Level Agreement)
Tracking Monitors the supplier's on-time and contractual delivery. Ensures that the quality and service criteria determined within the scope of the SLA are met.

Supplier Compliance & Certificate Management
Evaluates whether suppliers comply with regulations such as GMP, FDA, ISO. Certificates and compliance documents are monitored through the system, facilitating audit processes.

Payment & Billing Process Integration
Budget tracking is provided by integrating payments made to suppliers with ERP. Accuracy of financial operations is increased thanks to automatic billing processes.

Risk Analysis & Supplier Reliability Score
Reliability score is created by analyzing suppliers' past performance, delivery times and quality criteria. Risky suppliers are identified and alternative solutions are developed.

Alternative Supplier Recommendations
Recommends alternative options to low-performing suppliers as a result of risk assessment. Proactive actions are taken to ensure uninterrupted supply of critical products or services.

Transaction History & Automatic Notifications
All transactions made with the supplier are recorded and past performance is analyzed. Automatic notifications are sent for critical situations to speed up process tracking.

Reporting & Integration

Reporting & Integration analyzes data obtained from tender processes and enables process improvements. Real-time reporting and integration capabilities increase operational efficiency and ensure full compatibility with ERP and other systems.

Features

Real Time Tender Reports & Analysis
Data Analysis for Winning Bids & Past Tenders
Supplier Success & Performance Reports
Delay & Problem Tracking in the Tender Process
LOGO ERP, SAP, MES, LIMS, SCADA, WMS Integration
Transaction History & Automatic Notifications

Real-Time Tender Reports & Analyses
All tender processes are monitored instantly and up-to-date reports are created. It supports the development of tender strategies by providing detailed analyses for decision makers.

Winning Bids & Data Analysis for Past Tenders
Cost optimization is achieved by comparing bids received in previous tenders, winning suppliers and price analysis. Provides insights that strengthen tender decision-making processes.

Supplier Success & Performance Reports
Reliability scores are created by analyzing suppliers' past performance, delivery times and contract compliance. It enables more informed supplier selection for future tenders.

Delay & Problem Tracking in the Tender Process
Delays and operational disruptions experienced in the tender process are analyzed and process improvements are made. Critical errors are detected and proactive actions are taken.

SAP, MES, LIMS, SCADA, WMS Integration
Integration with ERP, production and logistics management systems ensures uninterrupted data flow. Manual operations are minimized by synchronizing information in different systems.

Transaction History & Automatic Notifications
All tender processes are recorded and past transactions are made traceable. Automatic notifications are sent for critical situations, ensuring the uninterrupted progress of the processes.