Personnel Information and Document Management

Safely storing personal information belonging to employees and regularly managing documents used in business processes make human resources processes of businesses more efficient. Personnel Information and Document Management Module makes workforce management more transparent and accessible by managing basic information of employees, job descriptions and necessary documents in a central system.

Features

•   Personal Information
•   Related Documents

Personal Information
Basic identification information, contact details, positions, departments and job descriptions of employees are stored in the system. This information is accessible by authorized users and ensures that processes related to employees are carried out more regularly.

Related Documents
Employment documents, employment contracts, identity documents, insurance information, education certificates and other important documents are stored digitally in the system. Authorized persons can access the documents, creating a secure document management process.

Talent and Education Management

Effectively monitoring employees’ talents and managing their professional development processes allows businesses to use their human resources more efficiently. The Talent and Training Management Module helps increase the competence of the workforce by systematically recording the skill sets, areas of expertise and training received by the staff.

Features

•   Talent Management
•   Trainings

Talent Management
The skills and areas of expertise of employees are determined and recorded in the system. Competency levels are evaluated and the work processes in which employees can work more efficiently are analyzed. Businesses can use their workforce in the most efficient way by making the right distribution of tasks through talent management.

Trainings
The trainings given to the employees are tracked in the system and professional development processes are managed. The content of the trainings, completion dates and certification information are recorded and the development processes of the employees are tracked. Businesses can plan training programs in line with the competencies that are deemed lacking and ensure that the employees are better equipped.

Occupancy and Work Availability Tracking

The daily occupation status and availability analysis of the personnel is of great importance for the balanced distribution of the workload of the employees and the more efficient management of the business processes. The Occupancy and Job Availability Tracking Module analyzes the current workload and availability of the employees and ensures that the correct task assignments are made.

Features

•   Busy Management
•   Job Types Available

Busy Management
Employees' current workload and daily tasks are monitored through the system. Workforce efficiency is increased by analyzing staff's planned work, ongoing tasks and free time slots. Management can make dynamic job assignments to prevent employees from being overloaded and to ensure business continuity.

Job Types That Can Be Worked
By determining the job types appropriate to the expertise and competencies of each employee, task assignments are made systematically. Thanks to this feature, personnel are assigned to the most appropriate tasks and efficiency in business processes is increased.

Overtime and Working Time Management

Effectively monitoring employees’ working hours and managing overtime processes are of great importance in terms of workforce efficiency and legal compliance. The Overtime and Working Time Management Module supports the regular keeping of employees’ overtime records, the analysis of total working hours, and the increase of operational efficiency by ensuring work-life balance.

Features

•   Overtime Records
•   Working Time Tracking

Overtime Records
The hours employees work overtime are recorded and reported in the system. By tracking which employees work overtime and for how long, overtime costs can be calculated and workforce planning can be made more efficient.

Working Time Tracking
The total working time of the staff, overtime hours and leave balance are monitored through the system. Working hours are analyzed to prevent staff from working excessively and to maintain work-life balance. In addition, compliance with legal regulations is ensured and overtime limits are prevented from being exceeded.

Personnel Performance and Reporting

A systematic evaluation process is necessary to regularly analyze employee performance, optimize workforce management and increase efficiency. The Personnel Performance and Reporting Module provides performance analysis from a wide perspective, from employee shift patterns to training processes, making human resources management more effective for businesses.

Features

•   Work and Shift Reports
•   Busyness Analysis
•   Education and Skills Reports
•   Staff Working Time Reports
•   Education and Talent Development Reports
•   Occupation and Job Availability Analysis

Work and Shift Reports
Data on employees' shift patterns, working hours and workforce planning are analyzed and reported in the system. Business processes are made more efficient by effectively managing working hours.

Busy Analysis
Workload, task distribution and productivity levels of employees are analyzed by the system. By evaluating the time management of the staff, areas with excessive or low workload are determined and necessary arrangements are made.

Training and Skills Reports
The training received by employees, their developing competencies and skill acquisitions are recorded and included in performance evaluations. These analyses help determine in which areas employees need development.

Employee Working Time Reports
Shift, overtime and general working time are analyzed to enable businesses to make their workforce planning more efficient. Employee satisfaction is increased by maintaining workforce balance.

Training and Skill Development Reports
The professional development processes of employees are monitored and the training provided and how these trainings contribute to the workforce are analyzed. In this way, the necessary training plans can be made to make the staff more equipped.

Occupancy and Job Suitability Analyses
The suitability of personnel for their current duties is evaluated to ensure efficiency in business processes. The overall efficiency of the business is increased by ensuring that employees are assigned to the right positions according to their competencies.