Equipment Management - Laboratory Information Management System LIMS LBYS

Device and Equipment Management

The Device and Equipment Management Module manages the maintenance, calibration, verification and performance processes of all devices used in the laboratory in a digital environment, ensuring the accuracy and reliability of the analyses. Thanks to the unique identification, usage history and responsibility tracking for each device, the status of the devices can be monitored instantly, and possible failures can be detected in advance, providing an uninterrupted analysis environment.

The module fully complies with international quality standards such as ISO 17025, GLP and FDA 21 CFR Part 11. Device management is provided with a proactive structure with automatic maintenance reminders, invalid calibration warnings and fault notification systems. In this way, the life of laboratory equipment is extended, work losses due to faults are prevented and complete documentation is provided during audits.

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Device and Equipment Management Module

The Device and Equipment Management Module increases the reliability and accuracy of analyses by managing the tracking, maintenance processes and calibration processes of all devices used in laboratories.

Inventory Management

Maintenance Planning

Calibration Procedures

Equipment Performance

Access Control

Device Inventory Management

It allows detailed identification information of all devices used in the laboratory to be recorded digitally and inventory management to be monitored centrally. Thanks to device-specific definitions, usage responsibility, traceability and efficiency of maintenance processes are increased.

Features

Device Identity Information Record
Barcode and QR Code Identification
Area of Use and Responsibility Assignment
Device Status Monitoring

Device Identification Information Record
Basic information such as the name, manufacturer, model and serial number of laboratory devices and their technical specifications are defined in the system to create a device inventory. These records allow all devices to be integrated into the digital tracking system.

Barcode and QR Code Identification
Barcodes or QR codes created specifically for each device allow the device to be easily tracked physically and digitally. These codes support the fast and error-free execution of maintenance, usage and inventory processes.

Area of Use and Responsibility Assignment
The department in which each device is used and the personnel responsible for that device are recorded in the system. In this way, responsibilities in device use are clarified and communication processes are accelerated.

Device Status Monitoring
The status of devices such as active use, maintenance, waiting for calibration or out of service is monitored through the system. Thanks to this monitoring, operational planning is done correctly and uninterrupted laboratory operation is ensured.

Maintenance Planning and Monitoring

It ensures that regular maintenance operations of laboratory devices are planned in advance and these operations are systematically monitored. Thanks to planned maintenance applications, the operating efficiency of the devices is maintained, the risk of failure is minimized and the uninterrupted continuity of laboratory processes is ensured.

Features

Creating a Maintenance Plan
Appointment of Maintenance Officer
Recording of Maintenance Results
Maintenance Reporting

Creating a Maintenance Plan
A periodic maintenance schedule is created for each device through the system according to manufacturer recommendations and frequency of use. Automatic reminders are sent to relevant personnel when the specified maintenance dates approach.

Assigning a Maintenance Officer
The technical personnel or unit responsible for each planned maintenance operation is determined. Thanks to these assignments, the division of tasks becomes clear and the ownership of the process can be tracked in the system.

Recording Maintenance Results
During the maintenance performed, the operations performed, replaced parts, applied tests and the general condition of the device are recorded in detail in the system. Thus, the maintenance history is archived reliably.

Maintenance Reporting
Detailed reports are generated by the system for completed maintenance operations. These reports can be exported to be presented to management and used as documentation in audit processes.

Calibration and Verification

This component ensures that regular calibration and verification processes are planned and managed to ensure accuracy, reliability and compliance with standards for devices used in the laboratory environment. Monitoring calibration processes through the system ensures device performance and increases analysis reliability.

Features

Calibration Planning
Defining Calibration Protocol
Saving Calibration Results
Invalid Calibration Warning

Calibration Planning
Calibration intervals are determined according to the manufacturer's recommendations and frequency of use of the devices and are scheduled in the system. When the specified date approaches, a notification is sent to the relevant personnel to ensure that the process is started on time.

Calibration Protocol Definition
The calibration method, verification criteria and reference standards to be applied for each device are defined on the system. In this way, calibration operations are performed consistently according to a specific standard.

Recording Calibration Results
After the calibration process is completed, the measurement results obtained are recorded in the system and compared with the defined reference values. The accuracy level of the device is evaluated by comparing the recorded data with past performance.

Invalid Calibration Warning
If the measurement results of the device fall outside the acceptable criteria during calibration, the system automatically warns and it is recommended that the device be temporarily shut down. This prevents erroneous analyses.

Equipment Performance Monitoring and Fault Management

This component allows regular monitoring of the operating performance of devices used in the laboratory and rapid action to be taken in case of possible failures. Continuous monitoring of device performance and recording of failure history contributes to the efficient, safe and uninterrupted operation of the devices.

Features

Performance Test Planning
Fault Notification System
Fault Cause and Solution Records
Backup Device Management

Performance Test Planning
Devices are planned in the system to be tested at certain intervals. The results of these tests are recorded and the operability of the devices is checked regularly.

Fault Notification System
When a device malfunctions, the system automatically sends a notification to the technical team, speeding up the intervention process. In this way, faults are detected at an early stage and delays in work processes are prevented.

Fault Cause and Solution Records
The cause of the detected fault, the interventions made and the replaced parts are recorded in detail on the system. Thanks to these records, the fault history of the device can be followed and preventive plans can be made against future problems.

Backup Device Management
Suitable alternative devices that can be used instead of the faulty device are listed on the system. This feature ensures that the analysis continues without interruption and ensures process continuity.

Device Usage and Access Authorization

This component manages access control mechanisms to ensure that laboratory instruments are used only by authorized personnel. User identification, usage history, and authorization controls are digitally tracked to ensure both instrument security and analysis accuracy.

Features

Defining User Authorization
Usage Log Recording
Unauthorized Access Warning
Training and Certification Management

User Authorization Definition
Only certain personnel are allowed to use each device. Authorized personnel information is defined on the system and only these persons can actively use the device.

Usage Log Recording
The system automatically records who used the device, when, and for what purpose. Thanks to these records, the device's usage history can be transparently monitored and presented as documentation during audits.

Unauthorized Access Warning
When an unauthorized personnel tries to access the device, the system automatically gives a warning. This situation is recorded and reported to authorized administrators, preventing security breaches.

Training and Certification Management
Training and certification requirements may be imposed for the use of certain devices. These conditions are defined in the system and only those who have completed the necessary training and uploaded their documents to the system can use the device.