Purchasing Management - Enterprise Resource Planning - ERP

Creating a Request

It ensures the collection of internal requests; requests are accumulated in a central pool and managed with approval processes, stock control, and notifications. Process tracking and budget analysis are performed with reporting tools.

Features

In-house Request/Request management
Item Based Demand Management
Demand Pool Management
Request Approval Process
Stock Availability Check
Transaction History Tracking
Automatic Notifications
Reporting and Monitoring Tools

Item Based Demand Management
Provides separate management for each requested product or service item. Thus, the quantity, features and other details of each item can be tracked in detail. This allows the requested products or services to be managed correctly.

Request Pool Management
Provides a central pool where all requests are collected. The status of requests, approval process and priority order are tracked through this pool. Gathering all requests together enables more efficient management of processes.

Request Approval Process
The process that ensures that requests pass through a certain approval stage. It can be customized according to the type of request and company policy; automatic approval rules can be added. This process ensures that requests comply with the requirements.

Stock Availability Check
A feature that checks whether the requested product is in the company's stock. If it is in stock, it suggests fulfilling it from stock instead of purchasing it. This feature makes inventory management more effective and reduces costs.

Transaction History Tracking
A feature that records all changes and updates made to requests. In this way, all stages can be transparently monitored from the beginning of the request and past transactions can be reviewed when necessary. In this way, traceability is ensured and processes become more transparent.

Automatic Notifications
Automatically sends notifications to relevant persons in case of request status changes (such as approval, rejection, revision) so that the request process can be continuously monitored. This facilitates timely intervention and decision making.

Reporting and Monitoring Tools
Reporting tools that provide details such as the stage of the request process, requests awaiting approval, budget status, etc. Provide support for management and process tracking. These tools allow managers to monitor the status of requests in real time.

Offer Management

It enables automatic creation of offers, sending them via e-mail, collecting them in a pool and approving them. The process is accelerated with MRP, supplier suggestion and tender management; and it increases transparency and efficiency with reporting and notification tools.

Features

Offer Process Management
Creating Item Based Offers
MRP Automatic Offer conversion
Automatic Supplier Recommendation
Automatic Sending of Offers by Email
Offer Pool Management
Supplier Portal Management
Tender Management
Offer Approval Process
Transaction History Tracking
Automatic Notifications
Reporting and Monitoring Tools

Offer Process Management
Comprehensively manages all steps of the offer collection process. It includes the processes of sending a request for offer to the supplier, receiving offers and preparing the offers for evaluation.

Creating an Item-Based Offer
Allows you to create a separate request for offer for each material or service to be purchased. This feature allows you to specify the needs in detail and evaluate the offers on an item-by-item basis.

MRP Automatic Quotation Conversion
automatically creates a quotation request based on Material Requirements Planning (MRP) data. This enables the planned requirements to be quickly converted into the quotation process.

Automatic Supplier Suggestion
Automatically suggests suitable suppliers from among those registered in the system for the relevant material or service. This feature speeds up the routing of quotation requests to the right suppliers.

Automatic Sending of Offers by Email
Allows for requests for offers to be prepared digitally and sent to suppliers automatically via email. This ensures that offers reach the right suppliers quickly and in a traceable manner.

Offer Pool Management
Creates a pool where all received offers are collected and categorized. This feature allows easy management of offers and selection of appropriate offers.

Supplier Portal Management
Provides a portal where suppliers can perform transactions such as making offers, viewing and managing orders. This portal enables suppliers to participate in processes more effectively.

Tender Management
Enables the digital execution of tender processes. It includes processes such as collecting offers from suppliers, comparing offers and selecting the appropriate supplier.

Proposal Approval Process
Provides management of steps that require approval before creating and sending quotation requests. This feature ensures that quotation requests are checked and approved by authorized persons.

Transaction History Tracking
Allows all transactions in the offer process to be recorded and tracked. Thanks to the transaction history, all changes made in the process can be tracked retrospectively.

Automatic Notifications
Automatically send notifications at certain stages in the quote process or when approval is required. This way, people involved in the process are informed at every step.

Reporting and Monitoring Tools
Provides various reports and analysis related to the quotation process. These tools allow analysis of information such as the status of requests for quotations, supplier performance and process efficiency.

Offer Evaluation

It analyzes supplier offers according to criteria such as price, quantity and delivery time, ensuring the most appropriate selection is made. The process is carried out in a transparent and controlled manner with flexible price management, basket and approval processes.

Features

Offer Comparison Table
Flexible price list and contract management
Price comparison based on quantity
Offer Basket Management
Offer Approval Process
Transaction History Tracking
Automatic Notifications

Offer Comparison Table
Allows you to select the most suitable supplier by comparing the offers received from suppliers side by side in terms of price, delivery time, quality and other criteria. This feature allows for quick and efficient evaluation of offers.

Flexible Price List and Contract Management
Manages price lists and contract terms in a flexible structure according to user needs. Price changes and updates to contract terms can be implemented quickly, ensuring that processes are in line with current market conditions.

Quantity Based Price Comparison
Compares different price options offered by suppliers depending on the order quantity. Thus, it helps to determine the most suitable price option to provide cost advantage in large volume orders.

Offer Basket Management
Allows users to bring together the offers they have selected and evaluate them collectively. This feature allows detailed analysis of multiple offers and easy selection of suitable offers.

The Bid Approval Process
ensures that bids pass through certain approval stages and are approved by managers or authorities. This helps keep costs under control by ensuring the accuracy and appropriateness of bids.

Transaction History Tracking
provides access to all steps taken in the past by recording all transactions and changes in the offer process. This feature increases traceability of the process and provides transparency regarding past transactions.

Automatic Notifications
Automatically send notifications to relevant people at critical stages of the quote process or when approval is required. This way, everyone involved in the process is instantly informed and delays are prevented.

Order Management

It plans and tracks all order processes, and provides comprehensive tools for creating and managing orders. This feature allows the necessary information to be tracked through a central system to ensure that orders are delivered at the right time and at the most affordable cost.

Features

Item based Order Creation
Automatic Supplier Recommendation
Partial ordering option
Create an order from a deal
Creating a central purchasing agreement
Converting MRP to Automatic Order
Automatic Sending of Offers by Email
Approval Processes
Dashboards
Status Based Record Tracking
Order Tracking by Status
Delivery Tracking
Order Approval Process
Transaction History Tracking
Automatic Notifications

Item Based Order Creation
Allows creating orders for each material or service on separate items. Provides detailed order management and cost control.

Automatic Supplier Suggestion
Provides fast and reliable order creation by automatically suggesting the most suitable suppliers from among those registered in the system.

Partial Ordering Option
Provides flexible supply planning by supporting the division of orders into parts according to delivery or production processes.

Create Order from Agreement
Allows creating orders based on predefined agreements. Price and terms are automatically reflected in the order.

Creating a Central Purchasing Agreement
Simplifies ordering processes with central agreements covering all company units and offers the advantage of collective cost.

MRP Automatic Order Conversion
enables the system to create automatic orders based on the Material Requirement Planning results; it guarantees on-time supply.

Automatic Sending of Quotations via Email
Allows requests for quotations to be sent to suppliers automatically via email, speeding up and digitizing the process.

Approval Processes
Increases financial discipline and process security by ensuring that orders are checked by specific users.

Dashboards
Status, volume and performance of orders can be monitored on a single screen. Provides managerial decision support with visual and dynamic reports.

Status Based Record Tracking
Tracks orders according to their current status, clearly showing the stage each order is at.

Status-Based Order Tracking
facilitates process management by providing the opportunity to track orders separately, such as those awaiting approval, completed, and canceled.

Delivery Tracking:
Monitors the delivery processes of orders, detects delays in advance, and supports on-time delivery.

Order Approval Process
Ensures that final checks are made before orders are shipped. This step prevents erroneous transactions.

Transaction History Tracking
Provides transparency and auditability by recording all order transactions with a time stamp.

Automatic Notifications
Prevents disruption of the process by automatically informing the relevant parties at important stages such as approval, rejection and delivery.

Approval Process

It includes status-based approval, flexible actor structures, financial limits and information rules to manage and secure purchasing processes within approval processes. This structure ensures automation and traceability of processes.

Features

Case-by-case approval
Request/Offer/Order Approval Process
Flexible Actor Approval Structures
Financial Limitation Rules
Information Rules

Status-Based Approval
Includes approval steps that are automatically triggered based on the current status of the transaction. This speeds up the process and reduces errors.

Request/Offer/Order Approval Process
Separate approval steps are defined for each transaction type (request, offer, order), ensuring that processes are carried out in a controlled and secure manner.

Flexible Actor Approval Structures
Sequential or parallel approval flows can be defined through single or multiple approval mechanisms. Processes are customized according to organizational needs.

Financial Limitation Rules
Provide automatic control according to amount, quantity or budget limits. Additional approval requirement comes into play when the determined financial thresholds are exceeded.

Notification Rules
Automatic notifications are sent to relevant users at every important step in the approval process, thus ensuring transparency and continuity of communication.

Goods Receiving Management

It includes control of incoming materials, system integration, quality tests and identification. The process is managed in a regular and traceable manner with warehouse placement, transaction tracking and automatic notifications.

Features

Goods Incoming Control
Data Integration Connection
Quality Control Integration
Material Identification
Warehouse Layout Instructions
Transaction History Tracking
Automatic Notifications

Goods Incoming Control
Ensures that incoming materials are controlled in terms of quantity and quality. Substandard products are quickly detected and return or re-evaluation processes are initiated.

Data Integration Connection
Data generated during the goods acceptance process is automatically transferred to stock, quality, accounting and purchasing systems. Thus, data integrity is ensured and workload is reduced.

Quality Control Integration
Quality control tests are integrated into the goods acceptance process and test results are recorded into the system immediately. Rapid action is taken for non-conforming materials.

Material Identification
Digital identity is created for each material using barcode, QR code or RFID. In this way, all movements of the material can be easily tracked.

Warehouse Location Instructions
The system automatically suggests a suitable warehouse location for accepted products. Routing is done according to material type, temperature requirement or priority.

Transaction History Tracking
Every transaction made during the goods acceptance process is recorded with a time stamp. It provides a strong infrastructure for retrospective audits and analysis.

Automatic Notifications
Automatic notifications are sent to relevant units for critical steps such as quality control results, placement instructions or process errors. Process tracking is accelerated and coordination is strengthened.